Duty of care

A duty of care clause in a corporate travel policy outlines the employer’s obligations to take reasonable measures to protect employees from foreseeable risks and provide assistance in case of emergencies or unexpected situations during their work-related travels, whether domestic or international.

Duty of care provisions often include 

• clear guidelines for travel booking and itinerary planning, 
• access to reliable transportation and accommodations, 
• comprehensive travel insurance coverage,
• safety protocols such as pretravel health screenings, 
• emergency contact information, and 
• travel advisories to help employees navigate potential risks effectively. 

Additionally, the policy may specify procedures for communication and support in case of emergencies, such as natural disasters, political unrest, or medical situations to ensure employees receive timely assistance and evacuation if necessary.

Ultimately, incorporating duty of care into a travel policy demonstrates the employer’s commitment to prioritizing the safety and well-being of their employees during business travel. This not only protects employees from harm but also helps safeguard the company’s reputation and minimize potential liabilities associated with travel-related incidents.