Travel policy

A travel policy is a set of rules an organization establishes to manage employee travel arrangements and expenses. It serves as a guideline for travel-related activities, optimizes travel expenses, and ensures compliance with company standards and regulations.

A travel policy serves as a basis for a corporate travel program and outlines the following aspects:

• booking procedures, 
• transportation options, 
• accommodation standards, 
• expense reimbursement rules, 
• travel safety protocols, 
• expense limits, and 
• preferred vendors. 

The policy also addresses risk management and duty of care obligations to ensure employee safety and well-being during travel. This may include requirements for travel insurance, emergency assistance services, and communication protocols in case of emergencies.